In order to run our society efficiently, we collect personal information about our members and hold it electronically. This information is only used to manage the Society’s affairs and to communicate with members. It will never be sold or disclosed to any third party, unless required by court order.

Members are asked to confirm their personal contact information and to let the Membership Secretary know when it changes.  The information is held securely on the personal computer of the Membership Secretary, and may be shared with the Chairman.  It may also be shared with a Collector in relation to members on their Collection List and with the Show Secretary and/or Social Secretary.

If a member does not renew their membership for a period of two consecutive years, the Society will delete all that person’s personal information from the records.
A member or ex-member can at any time require the Society to remove all record of their membership from the file.

Adopted by the AGM held on 14^th November 2018